(pause) Since there is no objection, the meeting is adjourned.” You do not need a motion to adjourn. The Principal should be given an opportunity to speak as well.Īdjournment: The Chair states, “If there is no objection, the meeting will now adjourn. The Chair never “turns the meeting over” to someone else.Īnnouncements: The Chair states any announcements and also asks if anyone has any other announcements. Program: The Chair introduces the officer or committee chair who will present the program. New Business: The Chair always asks if there is any new business to come before the association. Otherwise, you do not have to say anything or have it on your agenda. Unfinished Business: This should only be brought up if the Chair knows that there is business to come back before the group. A business agenda is a type of agenda that lists activities and discussions that are to be taken up during a formal gathering. The chairman of the financial review committee reads the report and makes the motion to adopt the report: “By direction of the financial review committee, I move the adoption of the financial review committee report.” You must vote to adopt the financial review report. Special Committee and/or Special Orders: This is where you would have the election of the Nominating Committee, the Nominating Committee Report, the election of officers, the appointment of the Financial Review committee, and the financial reconciliation committee report. “By recommendation of the executive board, I move to… (state the motion). If a report also has a motion in it, the officer or committee chair makes the motion. Officer and Standing Committee Chair Reports (These may be listed separately.)Īll officers and committee chairs should present their own report. (The President and Secretary receive a hardcopy of the report even if the treasurer did not distribute copies.)Ĭorrespondence: If there are any thank you notes or other correspondence, the secretary stands and reads them. The Chair states that the report will be filed for financial review. The Chair asks if there are any questions about the report. Treasurer’s Report: The treasurer reads the report (even if distributed), stating the beginning balance as of (date), total income, total expenses and ending balance (as of today’s date). The Chair states whether the minutes stand approved as (written, read or corrected). The Chair only asks for corrections to the minutes but never asks if there are any additions – corrections are additions. No business can be conducted without a quorum.Īpproval of Minutes: The Chair states if the minutes draft have been handed out or calls the secretary forward to read the minutes. (Quorum for a Board of Directors Meeting is a majority of all filled board of director positions for a membership meeting, look in your bylaws). Opening Ceremonies: This part of the agenda varies from PTA to PTA – Invocation, Pledge of Allegiance, poem or inspirational message (in this order, if presenting some or all of these items).Įstablish Quorum: The Chair declares a quorum. All members are urged to familiarize themselves with these rules in order to ensure smooth and effective meetings.Call to Order: The Chair stands, raps the gavel one time, if used, and says “The ABC PTA regular Board of Directors/Membership meeting will come order.” This meeting adheres to Robert’s Rules of Order which serve as the standard for facilitating discussions and group decision-making. **New Business (Issues not previously decided upon)**ġ. **Unfinished Business and General Orders** **Special Orders (Issues decided upon at previous meetings)** **Reports from Officers, Boards, Standing Committees** Ask if there are any corrections or amendments. Reading of the minutes from last meeting by Secretary.Ģ.
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